Explore options for your company
How it works

Send plans. Win the bid. Install.

Vorbi connects every step a subcontractor's office runs today in separate tools, so the numbers from the takeoff carry all the way to the punch list.

Explore options for your company
  1. Plans inDrawings, specs, schedules
  2. TakeoffMarked-up quantities
  3. BidYour rates, your template
  4. AwardBid becomes a project
  5. OrderBy unit, floor, building
  6. DeliverDates from supplier email
  7. InstallCrews log units and photos
  8. CloseoutPunch, change orders, done
The same numbers move through every step. Nothing is typed twice.
Step 1

Send plans

Share drawings, specs and schedules for the bid, or connect the folder where your GCs send them.

New bid · plan set receivedSample data
  • Architectural set, 84 sheetsPDFFiled
  • Finish schedulePDFFiled
  • Door and hardware scheduleXLSXFiled
  • Bid invite from GCEmailFiled
Step 2

Get takeoff + bid

Quantities by unit type, floor and building, with marked-up plans. Your unit costs and labor rates produce the bid sheet, and the system builds a branded bid document with inclusions and exclusions.

Takeoff · Sheet A-201 · Unit A2Sample data
Bath: tile scope LIVING / KITCHEN BEDROOM 1 BEDROOM 2 BATH HALL SAMPLE PLAN · UNIT TYPE A2
Quantities
  • LVT, living and kitchen412SF
  • LVT, bedrooms and hall338SF
  • Wall base, exclusions applied238LF
  • Transitions4EA
Unit type A2 × 24 unitsRolled up
Plan vs finish schedule: 1 question for the GC
Illustrative takeoff screen: a sample floor plan with measured areas highlighted and the resulting quantities listed beside it.
Step 3

Win

Submit with confidence. Mismatches between plans and specs are flagged before your number goes out, with GC questions ready to send.

Bid document · v3Sample data
Proposal forSample Project: 4-story multifamilyGeneral contractor · Bid due Fri
Base bid$ ··· ···your rates applied
ScopeQty
LVT, units A1–D2 (96 units)61,920 SF
Wall base, 4"22,410 LF
Stair treads and risers, Bldg 2184 EA
Transitions and thresholds388 EA
Floor prep allowance1 LS
Inclusions

Material, labor, prep allowance

Exclusions

Moisture mitigation, tile areas

3 GC questions attachedReady to send
Illustrative bid document: scope lines with quantities, inclusions and exclusions, and attached questions for the general contractor.
Step 4

Ordering and delivery, managed

A won bid becomes a project. Orders are organised by unit and floor, supplier emails update delivery dates, and missing items or changes trigger alerts.

Orders and deliveriesSample data
Supplier email read · new delivery date filed to Bldg 2 · Floors 1–3
  • Bldg 1 · Floors 1–2Delivered
  • Bldg 1 · Floors 3–5Confirmed · Tue
  • Bldg 2 · Floors 1–3Date moved +4 days
  • Bldg 2 · Floors 4–5Awaiting supplier
Illustrative delivery tracker: material batches by building and floor with delivery status, and a supplier email that moved a delivery date.
Step 5

You install

Crews work from a phone app: unit checklists, issues, comments and photos filed to the right unit. Buildings and floors show their status at a glance.

Project matrix · Floor 3Sample data
UnitMeasureOrderedDeliveredInstalledPunch 301 302 303 304 305 306 307 308
DoneIn progressNot started
Illustrative project matrix: each unit on a floor with its progress through measure, order, delivery, installation and punch.
9:41●●●
Installer app · SampleUnit 304Floor 3 · Bldg 1
3/5
  • Base installed, living
  • Base installed, bedrooms
  • Door casing, 3 openings
  • Photos uploaded
  • Ready for punch walk
Add photo
Illustrative installer phone app: a checklist for one unit with progress and a button to add photos.
Migration and onboarding

Before step one: we move your data and set up your team.

Switching doesn't mean starting over. Onboarding brings your existing work into Vorbi and gets everyone working in it.

We import your data

Price sheets, labor rates, open jobs, suppliers and GC contacts from your spreadsheets and exports, whether they live in monday.com, Google Sheets, Excel, Procore or other tools. Our team moves them in and checks them with you.

We set up your team

Accounts and roles for the office, estimators, project managers and installers, with a walkthrough of each person's part.

Your team logs in and keeps working

Screens follow how subs already work, so the learning curve is minimal. Same jobs, same numbers, one place.

We work from your files and exports; no live integration with other tools is needed. Product names are trademarks of their respective owners.

Under the hood

Your own private workspace.

Private by design

Each company gets its own workspace and data. Your plans, prices and bids are never shared with other customers.

Set up to your trade

Start from a trade template (flooring, tile, trim, cabinetry), then we tune scopes, price items and bid templates to you.

Gets better with use

New releases ship to every customer. Common requests become settings, so the system keeps up with how you work.

Q&A

Quick answers

How long does a takeoff take?

For most multifamily bids the takeoff and bid are ready within a day of receiving complete drawings. On the Guaranteed Takeoff & Estimate offer we commit to delivery in under 24 hours.

Can we bring our existing data?

Yes. As part of onboarding our team moves your price sheets, open jobs, suppliers and project trackers from your spreadsheets and exports (for example from monday.com, Google Sheets, Excel or Procore) into Vorbi. No live integration is needed.

Do I have to change how my office works?

No. Setup loads your price sheets, labor rates, suppliers, GC contacts and bid templates, so the system starts from how you already work. Generic requests become settings; your office checks and approves.

Who checks the numbers?

You do, with evidence. Every quantity comes with a marked-up plan, so an estimator can check line by line before the bid goes out.

What happens after the bid is won?

The bid becomes a project automatically, with orders, delivery tracking, installation tasks and punch lists ready to go. Nothing is re-entered.

See what Vorbi would look like for your company.

Tell us your trade and how you bid today. On a short discovery call we walk through your workflow and recommend the right way to work together.

Explore options for your company
  • Discovery call, no preparation needed
  • We map how you bid, buy and install
  • No obligation