Vorbi is software and a proven workflow for US commercial and multifamily subs. Takeoff, bid, suppliers, ordering, deliveries and project tracking in one place, so your crew installs and we run the back office.
Discovery call · flooring, tile, trim and cabinetry
yourcompany · bid workspaceSample data
Takeoff
Bid
Orders
Install
Unit type A2Measuring
LVT750 SF
Wall base238 LF
× 24 units18,000 SF
Bid · Sample ProjectReady to send
LVT, units A1–D261,920 SF
Wall base22,410 LF
Stair treads, Bldg 2184 EA
Transitions388 EA
3 plan questions drafted for the GC
Orders by floorSupplier email read
Floors 1–2Delivered
Floors 3–5Confirmed Tue
Bldg 2 · 1–3Moved +4 days
Bldg 2 · 4–5Awaiting
Install schedule updated
Floor 3 · installs6 of 8 units
Unit 304 complete · 6 photos
Conflict flaggedPlan A-201 vs finish schedule
Delivery confirmedFloors 3–5 · sample
Bid to closeout
One flow, from the plan set to the last punch item.
Every step uses the numbers from the step before it, so quantities from the takeoff become the bid, the orders and the installer checklists.
Plans inDrawings, specs, schedules
TakeoffMarked-up quantities
BidYour rates, your template
AwardBid becomes a project
OrderBy unit, floor, building
DeliverDates from supplier email
InstallCrews log units and photos
CloseoutPunch, change orders, done
The same numbers move through every step. Nothing is typed twice.
The problem
Most construction software is built for general contractors.
Subs run on what's left: a takeoff tool, an estimating spreadsheet, supplier emails, a phone full of job photos and the owner's memory. Every gap between them is somebody's manual job, and the work you can't price is work you never win.
Today
Takeoff toolquantities, then re-typed
Excel bid sheetcopied from the last job
Supplier emailsdates buried in the inbox
Order spreadsheetsby floor, by hand
Job photoson someone's phone
The owner's headthe real database
With Vorbi
One systementered once, used everywhere
Takeoff
Bid
Orders
Deliveries
Installs
Punch and closeout
Why Vorbi
A full back office without the hiring.
01
One system from bid to closeout
Takeoff, bid, suppliers, ordering, deliveries and project tracking in one place. Enter it once; it flows through every stage.
02
Bid more of the work you're invited to
Fast, precise takeoffs with marked-up plans mean you can put a number on more jobs instead of picking and choosing.
03
Built around how subs work
Unit types, floors and buildings. Orders by batch. Installer checklists per unit. Vorbi follows how subs bid, buy and install.
What the system does
From drawings to a closed-out job.
A look inside the workspace. Screens below use sample data to show how the pieces connect.
Takeoff
Fast, precise material takeoffs
Quantities by unit type, floor and building, with marked-up plans that show where every number came from. Door counts from the door schedule, baseboard footage that leaves out non-scope areas, flooring and tile quantities.
Conflict detection before you bid. Mismatches between plans and specs are flagged before your number goes out, with follow-up questions for the GC ready to send.
Takeoff · Sheet A-201 · Unit A2Sample data
Quantities
LVT, living and kitchen412SF
LVT, bedrooms and hall338SF
Wall base, exclusions applied238LF
Transitions4EA
Unit type A2 × 24 unitsRolled up
Plan vs finish schedule: 1 question for the GC
Illustrative takeoff screen: a sample floor plan with measured areas highlighted and the resulting quantities listed beside it.
Bid document
A clean, polished bid for the GC
Quantities flow straight into your bid sheet with your material and labor rates. The bid goes out on your template with clear inclusions, exclusions and the questions you need answered.
Bid document · v3Sample data
YOUR LOGOProposal forSample Project: 4-story multifamilyGeneral contractor · Bid due Fri
Base bid$ ··· ···your rates applied
Scope
Qty
LVT, units A1–D2 (96 units)
61,920 SF
Wall base, 4"
22,410 LF
Stair treads and risers, Bldg 2
184 EA
Transitions and thresholds
388 EA
Floor prep allowance
1 LS
Inclusions
Material, labor, prep allowance
Exclusions
Moisture mitigation, tile areas
3 GC questions attachedReady to send
Illustrative bid document: scope lines with quantities, inclusions and exclusions, and attached questions for the general contractor.
Ordering and deliveries
Orders by unit and floor, dates you can trust
Material orders organised by unit and floor. Supplier emails update delivery dates. Missing items and changes trigger alerts, so the crew is not waiting on a truck nobody chased.
Orders and deliveriesSample data
Supplier email read · new delivery date filed to Bldg 2 · Floors 1–3
Bldg 1 · Floors 1–2Delivered
Bldg 1 · Floors 3–5Confirmed · Tue
Bldg 2 · Floors 1–3Date moved +4 days
Bldg 2 · Floors 4–5Awaiting supplier
Illustrative delivery tracker: material batches by building and floor with delivery status, and a supplier email that moved a delivery date.
Project management
Every unit, every stage, one matrix
A project matrix and unit-by-unit tracking show what is measured, ordered, delivered, installed and punched. Change orders stay attached to the units they affect.
Illustrative project matrix: each unit on a floor with its progress through measure, order, delivery, installation and punch.
Punch lists and installers
Punch lists with photos, from the people who did the work
Installers work from a simple phone app: a checklist per unit, photos and issues logged on the spot. Punch items arrive with the photo, the unit and the room, so nothing gets lost between the field and the office.
Illustrative punch list: items by unit and room, each with a photo from the installer and a status.
9:41●●●
Installer app · SampleUnit 304Floor 3 · Bldg 1
3/5
Base installed, living
Base installed, bedrooms
Door casing, 3 openings
Photos uploaded
Ready for punch walk
Add photo
Illustrative installer phone app: a checklist for one unit with progress and a button to add photos.
Built in
Everything a sub's back office does, in one place.
Takeoffs that show their work
Every quantity comes with a marked-up plan, so you can check what was measured and what was left out.
Conflicts caught before you bid
Plan and spec mismatches are flagged, with questions for the GC ready to send.
A-201 vs finish scheduleBase type differs in corridors · sample
A bid document the GC can read
Your template, your rates, clear inclusions and exclusions.
Orders by unit and floor
Batches match how you install, not how the supplier invoices.
Supplier emails become dates
Delivery dates update from the inbox, and changes raise an alert.
An app your installers will use
Checklists per unit, photos and issues from the field.
Your company's own workspace
A private workspace with your own data, configured to your trade, suppliers and bid templates.
yourcompany.vorbi.build
Your trade templateYour suppliersYour ratesYour bid template
Trades
Configured for your trade.
Each company starts from a trade template with its own scopes, price items, bid templates and inclusions and exclusions, then we tune it to your suppliers and rates.
We move what you already have into Vorbi and set up your whole team, so you continue where you left off.
monday.com
Google Sheets
Excel
Procore
And others
Your Vorbi workspaceMoved in by our team
Price sheets and labor rates
Open jobs and bid lists
Suppliers and GC contacts
Your team and their roles
We move the spreadsheets and exports you already have. No live connection to your old tools is needed.
Smooth, easy data migration
Price sheets, open jobs, supplier lists and project trackers living in monday.com, Google Sheets, Excel, Procore or other tools. Our team moves your existing spreadsheets and exports into Vorbi as part of onboarding, so you continue where you left off.
Onboarding for the whole team
We set up the office, estimators, project managers and installers, and walk each of them through their part. Screens follow how subs already work, so the learning curve is minimal: your team logs in and keeps doing their job.
We import your dataSpreadsheets and exports from your current tools, checked with you.
We set up your teamAccounts and roles for the office and the field, plus a walkthrough for each.
Your crew logs in and keeps workingSame jobs, same numbers, now in one place.
monday.com, Google Sheets, Excel and Procore are trademarks of their respective owners, named only to describe where your data may live today. Vorbi is not affiliated with them.
How it works
Five steps. Your crew does the last one.
Send plans
Share drawings, specs and schedules.
Get takeoff + bid
Accurate quantities, supplier pricing and a polished bid document.
Win
Submit with confidence, with conflicts already flagged.
Ordering and delivery, managed
Orders by unit and floor, confirmed delivery dates, alerts on changes.
You install
Your crew focuses on the work.
Proven
Not new software. A workflow that already runs every day.
The Vorbi engine runs in production every day at a commercial cabinetry and trim subcontractor. We're adapting a proven system to your trade, not starting from scratch.
Q&A
Quick answers
What is Vorbi?
Vorbi is back-office software and a proven workflow for US commercial and multifamily trade subcontractors. It covers material takeoff, bid documents, supplier ordering, delivery tracking and installation tracking in one system, so your crew installs and Vorbi runs the back office.
Who is Vorbi for?
Local and regional subcontractors that install on multi-unit and commercial buildings: flooring, tile, trim and doors, and cabinetry. Vorbi is built around how subs bid, buy and install, not around how general contractors manage projects.
Is Vorbi just a takeoff tool?
No. Takeoff is the first step. The same numbers flow into the bid sheet, the bid document for the GC, supplier orders by unit and floor, delivery tracking and the installer app, so nothing is typed twice.
Do I buy the software or rent it?
You subscribe to Vorbi. Each company gets its own private workspace with its own data, configured to its trade, suppliers and bid templates. You never need to manage code or servers.
Can we bring our existing data?
Yes. As part of onboarding our team moves the data you already have, such as price sheets, open jobs, suppliers and project trackers kept in monday.com, Google Sheets, Excel, Procore or other tools, from your spreadsheets and exports into Vorbi. You continue where you left off.
How do I get started?
Book a discovery call. We walk through how you bid today and recommend a starting point. Many subs start with a guaranteed takeoff on one live bid before moving to the full system.
See what Vorbi would look like for your company.
Tell us your trade and how you bid today. On a short discovery call we walk through your workflow and recommend the right way to work together.